Trimaris Fall Coronation 2014

Cabin Reservation Guidelines for Camp Ocala

• Reservations must be sent to the Camp Reservation Deputy listed in Talewinds. The event staff will not be taking any reservations and will not forward any reservation received. Cabin bed rates are in addition to the normal site fees listed in the event flyer. You still must pay site fees for each event.
• All cabin beds must be pre-reserved by either a renewal of annual bed space or first come, first served basis determined by the postmark of payment.
• Cut off for reserving cabin space for a particular event will be 14 days prior to the event. Payment must be postmarked before this cutoff.
• Bed space can be reserved for up to a year in advance. Every attempt will be made to place people in a particular cabin if requested; however the Kingdom does not guarantee that these requests will be honored.
• Personal checks will not exceed $250.00. Cashier checks or Money orders for larger amounts will be accepted.
• Include contact information if you wish confirmation of your reservation. This may be a stamped self-addressed post card, or e-mail and phone information.
• All reservations must be sent through US Postal Service. No reservations will be accepted by the Cabin Reservations Deputy at events unless prior arrangements are made.
• If reservations are sent either Certified mail or Delivery confirmation, please waive signature requirement to avoid the reservation being delayed for delivery.
• Cabins 12, 13, 14, 15, and 18 are open to the general populace for shower and bathroom use. These cabins have 12 Lower Beds and 10 Upper Beds for a total of 22 beds. Each Upper Bed will be $19.00 per weekend event. Each Lower Bed will be $30.00 per weekend event. There are two bathrooms and showers in each cabin.
• Cabins 1, 2, 3, 4, 5, 6, 8, 9, and 11 will be $46.00 per bed per weekend event. These cabins have 6 beds per side for a total of 12 beds.
• Cabin 7 will be $90.00 per bed per weekend event. This cabin has 5 beds and a kitchenette.
• Cabin 10 is wheelchair accessible. Beds are $46.00 per bed per weekend event and are only available to those demonstrating the needs for this accommodation and one (1) other person for assistance. This cabin has 6 beds.
• The Staff Cabin will be reserved for Royal use. At Crown events the Staff Cabin will be made available to the Crown at no charge. At Coronation events two (2) beds in the Staff Cabin will be offered to the Outgoing Crown (King and Queen at the beginning of the event) at no charge; all other space in the Staff Cabin will be made available to the Incoming Royals (Crown Prince and Princess at the beginning of the event) at no charge.
• One half (1/2) of Cabin 17 will be reserved for use by the event staff. The other half will be used for overflow and visiting dignitaries at the request of the Royalty. The bathrooms are open to the populace.
• Dignitaries from out of kingdom, as designated by the King and Queen at Crown events and by the Crown Prince and Princess at Coronation events, will not be charged for their beds in Cabin 17. Please confirm with the Royalty if they require the beds prior to assigning these beds to others.
• Notice of reservation cancellation must be received in writing 14 days prior to the particular event in order to obtain a refund.
• A copy of the Cabin Reservations spreadsheet will be made available to the Event Reservations Steward as well as the Kingdom Seneschal prior to the Event.